Roboform Review 2023 – Next generation password manager

RoboForm is widely recognized as a highly reputable password manager, distinguishing itself in several aspects. Its exceptional, affordable service is commendable and it excels in user-friendly form-filling. 

Through its intuitive browser extension, RoboForm provides effortless access to preferred websites.

However, it lags behind competitors regarding advanced security measures and the requirement for a modernized standalone application.

  • RoboForm is a reliable password manager with a long-standing reputation.
  • It caters to personal users and small businesses seeking affordable password security solutions.
  • RoboForm offers well-designed additional features such as integration with 2FA apps and easy password sharing.

Who benefits from choosing RoboForm?

Personal users and small businesses seeking affordable password security solutions: RoboForm’s offerings highly appeal to those looking for reliable and budget-friendly password protection. As one of the oldest password managers with a long history dating back to the late 90s, RoboForm has established itself as a trustworthy industry veteran. 


RoboForm Features and Functionality

  • Password Management: RoboForm offers robust password management capabilities, allowing users to securely store and organize their passwords in an encrypted vault. With the ability to generate strong and unique passwords, users can strengthen their online security and eliminate the risk of weak credentials.
  • Form Filling: The form-filling feature of RoboForm simplifies online form completion. It saves users’ time by automatically populating standard fields like name, address, and payment information, making the checkout process and form submissions hassle-free.
  • Password Generation: RoboForm provides a powerful password generator that creates complex and hard-to-crack passwords. This feature ensures that users have strong passwords for their accounts, reducing the risk of unauthorized access and data breaches.
  • Secure Sharing: RoboForm enables secure password sharing between trusted individuals. Users can securely share login credentials with family, friends, or colleagues without compromising the safety of their passwords.
  • Secure Notes: With the secure notes feature, RoboForm allows users to store confidential information beyond passwords, such as credit card details, software licenses, or personal notes. Encrypted storage ensures the privacy and protection of sensitive data.
  • Two-Factor Authentication (2FA): RoboForm supports two-factor authentication, adding an extra layer of security to users’ accounts. By requiring a second verification step, such as a fingerprint scan or a unique code, RoboForm enhances account protection against unauthorized access.
  • Cross-Platform Syncing: RoboForm seamlessly synchronizes passwords and other data across multiple devices and platforms. This feature ensures users can access their stored information from any computer, smartphone, or tablet device.
  • Cloud Backup and Restore: RoboForm’s cloud backup and restore feature provides users peace of mind. In case of device loss, damage, or data corruption, users can securely restore their stored passwords and data from the cloud backup.
  • Emergency Access: RoboForm offers emergency access functionality, allowing users to grant trusted individuals temporary access to their accounts and passwords in critical situations. This ensures that loved ones can access important information when needed.
  • Secure Browser: RoboForm provides a secure browser within its interface, offering a protected environment for online activities. It safeguards against keyloggers and other malicious threats, ensuring secure browsing and data input.
  • AutoSave and AutoFill: RoboForm’s auto-save and auto-fill features simplify the password management process. It automatically saves new login credentials and fills them in when users revisit websites, eliminating the need for manual data entry.
  • Password Audit and Analysis: With password audit and analysis, RoboForm evaluates the strength and security of users’ passwords. It identifies weak or reused passwords and provides recommendations for enhancing password security.
  • Multiple Identity Profiles: RoboForm allows users to create multiple identity profiles, each with its set of login credentials and personal information. This feature streamlines form filling by automatically selecting the appropriate profile for specific websites or applications.
  • Encrypted Storage: RoboForm employs strong encryption algorithms to safeguard stored passwords and other sensitive data. The encrypted storage ensures that user information remains secure and protected against unauthorized access.
  • Bookmarks: RoboForm enables users to store and organize their website bookmarks securely. Users can access their favorite sites quickly and securely by encrypting and protecting bookmarked URLs.
  • Secure Contacts: In RoboForm’s secure contacts feature, users can store and encrypt contact information, such as email addresses, phone numbers, and postal addresses. This ensures the privacy and security of personal contact details.
  • Password Import and Export: RoboForm allows users to import and export passwords from/to various formats, facilitating easy migration from other password managers or backup options.
  • Browser Integration: RoboForm seamlessly integrates with popular web browsers, providing easy access to password management features directly within the browser interface.
  • Biometric Authentication: RoboForm supports biometric authentication methods, such as fingerprint or facial recognition, for unlocking the password vault. This provides an additional layer of security and convenience for accessing stored passwords.
  • Secure Sharing Center: RoboForm’s secure sharing center is a centralized hub for managing and tracking shared passwords. It provides granular control over shared access and ensures secure collaboration among authorized individuals.
  • Folder Organization: Users can organize their passwords and other data into folders or categories within RoboForm, making managing and locating specific information more accessible. This feature enhances efficiency and accessibility.
  • Customizable Password Generator: RoboForm allows users to customize the parameters of the password generator, including length, complexity, and character types. This customization empowers users to generate passwords that meet their specific security requirements.
  • Password Strength Assessment: RoboForm evaluates the strength of generated or existing passwords, assessing their security level. This helps users identify weak passwords and encourages more robust alternatives.
  • Secure Digital Wallet: RoboForm’s secure digital wallet feature allows users to store and auto-fill payment card information during online transactions. It securely stores credit card details, streamlining checkout while maintaining data privacy.
  • Password History: RoboForm keeps a history of passwords used for different accounts, allowing users to review and access previous passwords if needed. This feature is useful in case of password recovery or for tracking password changes over time.
  • Secure Password Sharing: RoboForm’s secure password-sharing feature ensures that shared passwords are protected during transmission. It utilizes encryption and secure channels to safeguard the confidentiality and integrity of shared credentials.
  • Emergency Contact Access: RoboForm enables users to grant emergency contacts access to their passwords and important information in critical situations. This feature ensures that trusted individuals can assist during emergencies or unexpected events.

Security and Encryption

RoboForm’s encryption standards and protocols

RoboForm prioritizes the security and protection of users’ sensitive data through its robust encryption standards and protocols. The password manager employs industry-leading encryption algorithms, such as AES 256-bit encryption, to safeguard stored passwords, secure notes, and other confidential information. AES 256-bit encryption is widely recognized as one of the strongest encryption methods, ensuring that user data remains secure and inaccessible to unauthorized parties.

In addition to encryption, RoboForm utilizes secure SSL/TLS connections when transferring data between devices and servers. This ensures the confidentiality and integrity of user information during transmission, protecting it from interception or tampering.

Two-factor authentication and biometric options

To further enhance security, RoboForm offers two-factor authentication (2FA) and biometric options. Two-factor authentication adds an extra layer of protection by requiring users to provide a second verification factor, such as a unique code or a biometric scan, in addition to their master password. This helps prevent unauthorized access even if the master password is compromised.

RoboForm also supports biometric authentication methods, such as fingerprint scanning or facial recognition, for unlocking the password vault. Biometric options provide an additional layer of convenience and security, relying on unique physical characteristics to authenticate users.

Security audits and third-party reviews

RoboForm values transparency and undergoes regular security audits to ensure the effectiveness of its security measures. Independent third-party organizations conduct these audits to assess the robustness of RoboForm’s encryption, storage, and overall security practices. By subjecting its systems to external scrutiny, RoboForm aims to identify and proactively address any vulnerabilities, ensuring the utmost protection for user data.

Furthermore, third-party reviews of RoboForm consistently acknowledge the product’s commitment to security. Through comprehensive evaluations, independent security experts validate the effectiveness of RoboForm’s encryption, authentication methods, and overall security features. These reviews provide additional assurance to users regarding the reliability and trustworthiness of RoboForm as a secure password management solution.

By adhering to stringent encryption standards, offering 2FA and biometric authentication options, and regularly undergoing security audits and third-party reviews, RoboForm demonstrates its dedication to providing a secure environment for managing and protecting users’ sensitive information.


Pricing and Plans

RoboForm offers flexible pricing plans to meet the needs of individual users and businesses. The following outlines the available options:

PlanPricing
Free PlanFree
Everywhere Plan$23.88 per year or $2.49 per month
Teams PlanContact sales for pricing details
Enterprise PlanContact sales for pricing details

Free Plan:

RoboForm provides a free plan with basic password management features, including password storage and form-filling capabilities. This plan is suitable for individuals with basic password management needs.

Everywhere Plan:

The Everywhere plan is a premium option for individual users. It offers a comprehensive range of advanced features, including cross-device syncing, cloud backup and restore secure sharing, and priority support. With the Everywhere plan, users can access their passwords and data from multiple devices, ensuring seamless productivity and enhanced security.

Teams Plan:

RoboForm also offers a Teams plan designed specifically for small businesses. This plan includes advanced password management features such as centralized admin controls, user management, shared folder capabilities, and priority support. It enables businesses to efficiently manage and secure their team’s passwords and sensitive information.

Enterprise Plan:

For larger organizations with more complex requirements, RoboForm provides an Enterprise plan. This plan offers additional features such as advanced reporting, Active Directory integration, and dedicated customer support. The Enterprise plan caters to the specific needs of enterprises seeking robust password management and security solutions.


Pros and Cons of RoboForm

PROS

  • Enhanced Security: RoboForm employs robust encryption algorithms and offers two-factor authentication, ensuring user data remains secure and protected against unauthorized access.
  • Convenient Password Management: RoboForm simplifies managing passwords by securely storing and auto-filling them, saving users time and effort while maintaining strong security practices.
  • Cross-Platform Syncing: RoboForm allows users to sync their passwords across multiple devices, ensuring that their data is accessible wherever they need it, whether on their computer, smartphone, or tablet.
  • Form Filling Capabilities: Besides password management, RoboForm excels at filling out online forms, saving users valuable time by automatically populating their personal and payment information.
  • Secure Sharing: RoboForm enables secure sharing of passwords and other sensitive data with trusted individuals or team members, facilitating collaboration without compromising security.

CONS 

  • Learning Curve: Some users may find the initial setup and learning process of RoboForm slightly challenging, especially if they are new to password managers. However, RoboForm’s intuitive interface and helpful documentation can help mitigate this issue.
  • Limited Free Version: The free version of RoboForm offers basic functionality, but users who require advanced features like cross-device syncing and secure sharing must upgrade to a premium plan.
  • Browser Compatibility: Although RoboForm integrates well with most popular web browsers, occasional compatibility issues may arise with certain browser versions or less common browsers.
  • Internet Connectivity: RoboForm relies on internet connectivity for syncing and accessing data as a cloud-based password manager. Users in areas with limited or unreliable internet access may experience challenges in using the service.

Overall, RoboForm offers comprehensive features and benefits that outweigh its potential limitations. It provides users with a secure and convenient solution for managing their passwords and sensitive information, streamlining their online experiences while prioritizing data protection.


User Interface and Ease of Use

RoboForm boasts a user-friendly interface that caters to both beginners and advanced users. Its intuitive design and array of customization options enhance user experience. Here’s a closer look at the user interface and ease of use offered by RoboForm:

  • Intuitive Layout: RoboForm presents a clean and organized interface, allowing users to navigate effortlessly through its features. The main dashboard provides quick access to password management, form filling, and secure notes. Users can easily locate and utilize the tools they need without any confusion.
  • Customization Options: RoboForm understands that each user has unique preferences and offers customization options to cater to individual needs. Users can personalize their experience by adjusting settings such as auto-lock time, password generation criteria, and autofill behavior. This flexibility enables users to tailor RoboForm to their specific requirements and workflows.
  • One-Click Form Filling: A standout feature of RoboForm is its one-click form-filling capability. Users can store their personal and payment information in RoboForm’s secure vault and effortlessly fill out online forms with a single click. This feature saves valuable time and eliminates the need to enter information for each form submission manually.
  • Password Organization: RoboForm provides a well-organized password management system. Users can categorize and group their passwords into folders, making it easy to locate and manage different credentials. Creating custom folders and tags allows for efficient organization and quick access to specific passwords.
  • Browser Integration: RoboForm seamlessly integrates with popular web browsers, including Chrome, Firefox, Safari, and Edge. Users can conveniently access their saved passwords and utilize RoboForm’s autofill capabilities directly within their preferred browser, enhancing ease of use and productivity.
  • Multi-Platform Support: RoboForm offers cross-platform compatibility, allowing users to access their passwords and data from various devices, including desktops, laptops, smartphones, and tablets. The consistent user experience across different platforms ensures seamless synchronization and accessibility wherever users go.

Bottom Line

RoboForm is a highly effective and user-friendly password manager, offering a secure and efficient solution for managing passwords and personal data. Its intuitive interface, customizable features, and unique capabilities set it apart in the competitive market. With simplified password management and convenient one-click form filling, users can streamline online activities and enhance productivity.

RoboForm’s commitment to security is evident through its robust encryption standards, two-factor authentication options, and regular security audits. Users can trust that their sensitive information is well-protected. Accessing passwords and data across multiple platforms ensures seamless synchronization and flexibility.

While a free version of RoboForm provides basic features, opting for premium plans unlocks additional functionalities such as cloud backup and restore emergency access, and secure sharing. The competitive pricing structure offers good value for the comprehensive features.

About Author

Maria Mathews is a renowned expert in Cyber Security and Operational Security. With a passion for technology and a deep understanding of the evolving digital landscape, Maria has dedicated her career to protecting organizations and individuals from the ever-growing threat of cyberattacks.

Maria’s extensive knowledge and experience in Cyber Security allow her to analyze complex systems, identify vulnerabilities, and develop robust defense strategies. She has worked with multinational corporations, government agencies, and various industries to implement effective security measures, conduct risk assessments, and provide expert guidance.

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